As specified in Section 184.108.40.206 (vi) the Envelope B (Technical Offer) will be provided in only one language (either in English or in Spanish or in Catalan). When the Technical Offers are submitted in either Spanish or Catalan they shall be submitted together with either their English translation (FORM 0-1) or with the delegation to translate them (FORM 0-2). In this last case "Bidders assume that the translation made by the Procuring Entity is a faithful reflection of their bid."
Please refer to the answers to the questions 28, 29 and 45. By the way according to the Section 220.127.116.11 (iii) there is no specific requirement on how to prove the technical ability of the team involved. Bidders should provide what they consider enough to demonstrate "their educational and professional qualifications, as well as their previous experience, in particular their R&D experience in the relevant field, which shall exceed 3 years at least in 3 of the team members (....) fluent spoken and written communication in English must be guaranteed in, at least, 3 of the team members"
It is necessary to use at least either English or Spanish or Catalan to fill in Phase 0 FORMs. Please keep in mind that In case Bidders provide their bid in English there is no need to fill in FORM 0-1 and FORM 0-2.
In case of consortium, the formal way by which all the consortium members shall declare their will of tendering through a consortium is FORM A-3 (available in the document DECIPHER_InvitationToTender_Annex2Phase0Forms). There will be one FORM A-3 per bid. In addition, please remember that the FORM A-1, FORM A-2, FORM A-4 need to be individually filled in by all the consortium members and (if any) by all the subcontracted entities (please keep in mind that as specified in the Section 18.104.22.168 the whole subcontracting is limited up to 49% of the overall services to be performed). FORM A-5 needs to be individually filled in by all the consortium members. All filled in forms will make part of the same Envelope A. Please refer as well to the answers to the questions 9, 10, 27 and 49.
As explained in the answer to the question 9 there will be one and only one financial proposal for each of the bids. In case of consortium, the representative appointed by the consortium in the Section 4 of the Form A-3 (available in the document DECIPHER_InvitationToTender_Annex2Phase0Forms) must fill in and sign the Form C (financial proposal) in the name of the whole Consortium, stating the total amount offered (each member of the consortium shall not individually submit Form C) The footnote number 8 of the FORM C has been modified in order to avoid confusions.
The Consortium must indicate just one name in Section 3 and one name in Section 4 of FORM A-3, names which may be different for each of these sections. However, should due to any reason the Consortium need to change these names during the DECIPHER procedure, the Consortium may communicate to the Procuring Entity this circumstance indicating the new representatives.
Bidders must design their technical offers having into account the Table of Content established in Section 22.214.171.124 of the ITT and the topics stated in that same Section. However, Bidders must decide the way in which they will link both issues (the Table of Content and the topics) in their technical offers (Envelope B). In addition, Bidders shall have into consideration the Award Criteria described in the document DECIPHER_InvitationToTender_Annex4AwardingCriteria.
Please refer to the answers to the questions 28 and 29, there is no specific template and there is no page limit. In both cases (technical capacity and economic and financial capacity) Bidders have to ensure to use a template that allows them to cover and to highlight all the required information described in Section 126.96.36.199 of DECIPHER_InvitationToTender.
The contact point cannot decide about the sufficient financial capacity of the potential bidders. According to Section 188.8.131.52 (iv), when the bidder is unable to provide any of the means of evidence listed in Section 184.108.40.206 (iv), the bidder can provide any other document in order to prove its financial capacity. The Tendering Board must decide about the adequacy of this/these document/s when opening Envelope A. In case you are a consortium please refer to the answer to the question 41. And in case evidences are not provided in either English or in Catalan or in Spanish please refer to the answer to the question 42.
As explained in the answer to the question 25 It is mandatory to make use of the forms made available in the document DECIPHER_InvitationToTender_Annex2Phase0Forms_en_cat_es as they are provided (Form 0-1, Form 0-2, Form A-1, Form A-2, Form A-3, Form A-4, Form A-5 and Form C). The Spanish and the Catalan translation of the English text should be left there since they make part of the original document.
Regarding the economic or financial capacity of the Bidder, the provision of at least one of the means of evidence listed in the Section 220.127.116.11 (iv) is considered enough. As specified in Section 18.104.22.168 (vi) the only official language of DECIPHER PCP is English and in case evidences are not provided in either English or in Catalan or in Spanish (together with either their English translation (FORM 0-1) or with the delegation to translate them (FORM 0-2)) they should come with their translation into English (whether through a sworn translation or not, accompanied in any of the two cases by a statement ¿ similar to the FORM 0-1 - signed by the authorized representative of the Bidder (who will be identified in the rest of Forms and who will sign those forms) and where it is recognized that the said translation is a faithful reflection of the original document).
In case of a consortium the technical ability and the economic or financial capacity can rely on the consortium as a whole and it is not necessary to prove them for each individual member of the consortium
Please refer to the whole Section 4.4 of DECIPHER_InvitationToTender. As specified there the "Ownership of IPRs generated by a Bidder during and in the framework of the Project will be assigned to such Bidder, and therefore the Procuring Entity hereto shall not have any ownership rights in connection with such IPRs". Moreover as specified in the section 22.214.171.124 Bidders are explicitly requested to deliver a "Marketing & sales plan" with the Envelope B. The "Commercial feasibility" criterion will be used to assess the Bidders Technical Offers and the Interim Outcome Reports across all the phases.
First of all, as specified in the Section 1.1 of DECIPHER_InvitationToTender, the DECIPHER PCP procedure does not consist in a funding programme but in a pre-commercial procurement characterized by the following: "-R&D services to be awarded. -Risk-benefit sharing between the public purchaser and the R&D service providers (....) - A competitive procurement designed to exclude state aid (....)" Regarding the geographical requirements, as indicated in the Section 4.3.1 of DECIPHER_InvitationToTender, "For each Phase at least 60% of the R&D services need to be performed within the EU Member States, or a country that is associated to the Seventh Framework Programme (FP7) and the Horizon 2020". And specifically in your case the 40% of the R&D services could be performed in Latin America.
Different organizations can make part of bidding consortia. Each of the organizations can play different roles and have different level of contributions depending on the phases of the overall PCP procedures. This will be described in the Technical Offer (Envelope B).
The expression "any mobile device" that is present several times across in DECIPHER_Challenge Brief (CB) does not make any explicit reference to any specific mobile device. Bidders will specify which mobile devices their technical offer will give support to (whether mobile phones or others). It is important to highlight that the selection of the mobile devices could have an impact on the overall "Marketing & Sales Plan" unit to be covered in the Envelope B (Section 126.96.36.199 of DECIPHER_InvitationToTender).
As mentioned in the section 1.8 of DECIPHER_Challenge Brief (CB) the "DECIPHER PCP programme will cover all the functionality described (....) just in case of patients affected by diabetes type 2. This will be just a start since, in a post DECIPHER PCP programme phase, all the functionalities developed by DECIPHER Service should be able to cover progressively all long term conditions". And the "The design shall also be modular enabling easy addition of new features and functionalities." This means that Diabetes type 2 is just considered the very first chronic disease to support, mainly to focus the overall R&D and proof of concept.
The Use Cases are provided with the exclusive objective to be of support to the bidders when putting together their offer and to clarify DECIPHER challenge objectives. As described in the Sections 1.2 and 1.3 of DECIPHER_Challenge Brief (CB), DECIPHER Service is expected to provide "An up-to-date view of a person's health data connecting to the Personal Health Record Systems, which are already existing or being developed in different countries" and " (....) will be valid for all regional EU PHR initiatives and 3rd party off-the-shelf solutions making use of the most common EU recognized interoperability standards". All the available information related to the three contracting authorities PHR-Ss has been provided in the CB and in the "DECIPHER: PHR Platforms and Interfaces State-Of-The-Art-Report". Please refer to the answers of the questions 17 and 31.
There is no cost associated. However it is worth to remind that as specified in Section 188.8.131.52 (vi) the only official language of DECIPHER PCP is English and the ¿final evaluation of the proposal will be made taking into account only the documentation provided in English (whether it is the documentation originally provided or the translation is done either by the Bidder or the Procuring Entity)¿ In addition, as specified in the Section 184.108.40.206 (iii) as evidence of the technical ability the Bidder is requested to guarantee fluent spoken and written communication in English. ¿The Procuring Entity reserves the right to interview the appointed 3 members of the team in order to ensure compliance with this requirement."
Please refer to the Sections 1.8, 220.127.116.11 and 18.104.22.168 of DECIPHER_ChallengeBrief. DECIPHER Service shall: 1- `generate (...) epSOS compatible reports regarding patient's health data' 2- support access to PHR via country-specific Patient Access Services and optional translation of structured personal health information as referred by epSOS (...) UC.PAC.1 (...) In cases when a Patient Access Service in a particular country does not expose an API (...) to retrieve data in structured form, the DECIPHER Service shall include or embed a browser window to support viewing of data provided by the Patient Access Service. (...)The bidder shall take into account in the design that (...) DECIPHER Service shall support a combination of different PAC interfaces. 3- provide semantic services to automatic translate Patient Summary Records making use of epSOS available libraries and propose alternative solutions when PAC is not available
Both mentions refer to the same document available from DECIPHER web page, and more precisely from the Relevant Documents and Information: http://www.decipherpcp.eu/news-and-events/relevant-documents-and-information The document is called DECIPHER_phr_platforms_and_interfaces_state_of_the_art_report_en and the direct link to the document is as follow: http://decipherpcp.eu/sites/default/files/attachments/decipher_phr_platforms_and_interfaces_state_of_the_art_report_en.pdf
The Form A-5 is used to declare `The Bidder does not receive any financing aids in areas of work related to the scope of the DECIPHER-PCP Procedure from any form of public bodies/sources of any Member State of the European Union nor from the European Union itself.' In the 'Concept' column the Bidder is expected to enter the description of the R&D carried out during the project to highlight that such R&D is different from the one that will be carried out in DECIPHER. Depending on the case it could be relevant to enter the overall objective of the project without forgetting that the most critical information is the one related exclusively to the Bidder.
There is no specific suggestion regarding the CV template to be used. Bidders will need to make sure to use a template covering and highlighting the needed information described in the Section 22.214.171.124 of DECIPHER_InvitationToTender `indication of the team involved, their educational and professional qualifications, as well as their previous experience, in particular their R&D experience in the relevant field, which shall exceed 3 years at least in 3 of the team members (...) In addition, fluent spoken and written communication in English must be guaranteed in, at least, 3 of the team members. `
Bidders should not fill in the forms that do not apply to their bids. As explained in the answers to questions 9 and 10: only Forms A-1, A-2, A-5 (Envelope A) and Form C (Envelope C) should be filled in by all Bidders, while Forms 0-1, 0-2, A-3 and A-4 will be filled in depending on the cases. The unfilled forms can be left out from the final proposal, although no Bidder will be excluded if the unfilled forms are left in.
When in Section 126.96.36.199 of DECIPHER_InvitationToTender it is mentioned that the envelopes should be delivered by `registered post services with notification of reception' it means that the physical container should be shipped by a postal service that demonstrates the successful delivery by means of a signature of an authorized person of the addressee and that provides the sender with the information about who received the package, the date and the time. There is no requirement on whether the postal service should be public, private or an express courier.
It is mandatory to make use of the forms made available in the document DECIPHER_InvitationToTender_Annex2Phase0Forms_en_cat_es as they are provided (Form 0-1, Form 0-2, Form A-1, Form A-2, Form A-3, Form A-4, Form A-5 and Form C). However, small changes of the forms that do not imply amendments of the content, could be exceptionally allowed (depending on the assessment of the Tendering Board).
As described in the Section 188.8.131.52 of DECIPHER_InvitationToTender each of the envelopes should `contain an electronic copy of their full content. This electronic copy shall be solely presented in DVD or memory stick (any other digital media will not be allowed) and shall be recorded exclusively in one PDF document'. The electronic version is a copy of the content, this means that the tender proposal should be submitted by paper being the electronic version a copy of what submitted by paper.
As described in the Section 3.1.1 of DECIPHER_InvitationToTender all the envelopes should `be signed by the Bidder or its duly accredited representative, stating the full name (or company name) of both and identifying the tender, a telephone number and an email address for contact`. Regarding the physical container of the three envelopes, we kindly ask the Bidders to identify in the container the same information indicated in the paragraph above and to sign it.
According to the Section 184.108.40.206 of DECIPHER_InvitationToTender the clarifications related to any issue related to the DECIPHER PCP Procedure can be requested by the Bidders addressing in writing the following contact point e-mail address, specifically available for that purpose: DECIPHER.AQuAS@gencat.cat . In any case if a bidder wishes to submit a question through the Public Contracts Platform website of the Government of Catalonia needs to take into account that the text of questions is limited to 255 characters.
When Section 220.127.116.11 (i) of the ITT mentions that it is required that bidders list in Form A-1 "all technical managers", it actually means that that bidders must mention all technical managers expected to be involved in the DECIPHER Project. In any case, in order to clarify this point, the ITT has been amended. In addition, bidders have to take into account that the spaces provided in Form A-1 for listing the names of the persons who Section 18.104.22.168. (i) is referred to are shown as an example and do no limit the space bidders may use for this purpose. This means that, bidders must list all the names they consider necessary according to the instructions for Form A-1. In order to let bidders broaden spaces in Form A-1, there are versions of this Form in .doc format at their disposal.
With the exclusive objective to be of support to the bidders when putting together their proposal and in order to let bidders enter the required information using a text editor and, if bidding in consortia, distribute the forms among the partners, the whole document DECIPHER_InvitationToTender_Annex2Phase0Forms is now made available in .doc format.
DECIPHER Procuring Authorities together with the Procuring Entity will take care of it. On the other hand bidders can have already in place clinical links into existing PHR/EHR systems and that could make part of their proposals.
Please refer to the Sections 22.214.171.124 and 126.96.36.199 of DECIPHER_Challenge Brief and to the Section 1.3 of DECIPHER_InvitationToTender. Procuring authorities¿ interoperability implementations (Catalonia, Tuscany and Manchester) are not disclosed from the very beginning since DECIPHER challenge wants to promote the development of innovative technologies addressing future procuring authorities needs and it is not looking to address short term interoperability and authentication issues. The Challenge Brief may be updated for each Phase and Bidders will be provided with a test environment and a description of the interoperability requirements, based on a common data set coming from the existing and the evolution of the 3 PA-PHR-S. The detailed interface specifications to be supported will be decided based on the solutions proposed by the bidders and taking into account the capabilities of the PHR systems available in the procuring countries.
The Financial Feasibility consists of the `Description of the analysis of the research and development costs structure of the proposed solution, comparing the allocations of the different types of expenditures and investments (...) Description of the financing plan of the proposed solution (if any)¿ (Section 188.8.131.52 of DECIPHER_InvitationToTender,). The relevant Envelope B chapters, where no reference to absolute values shall be made, are the chapter 4 - Implementation described in the Section 184.108.40.206 (vii) and the Attachment described in the last paragraph of this same Section and that could be considered an Annex of the Technical Offer (Envelope B).
As specified in the section 6.3.1 of the document DECIPHER_InvitationToTender 'The English version of the ITT as well as of any other document of the DECIPHER PCP Procedure shall prevail over any other version of such documents. ' According to this, the Envelope B must be presented in 'Arial' font no smaller than 10 point, that is in 'Arial' font of at least 10 point or bigger. The translation of the referred sentence can be improved as follow: CAT: El document s¿ha de presentar en fulls din-a-4 a una cara, amb font Arial igual o superior a 10 punts, interlineat simple i amb els marges de 2,5 cm. ES: El documento debe presentarse en hojas DIN A4 a una cara, con fuente Arial igual o superior a 10 puntos, interlineado simple y márgenes de 2,5 cm.
No, there is no template. However, taking into account the numerous requests in this sense, with the exclusive objective to be of support to the bidders when putting together their proposals, the Procuring Entity is making available an example of template (DECIPHER_Envelope_B_template_en_cat_es.doc) that could be used for the Technical offer document (Envelope B). Please consider this template just as an example since it is not mandatory to make use of it.
As specified in the tender announcement information there are no lots and as mentioned in the Section 220.127.116.11 of the document DECIPHER_InvitationToTender `The technical offer shall meet the needs set out by the DECIPHER PCP'. The submitted proposal will need to cover all the Basic and Design functions defined in the Challenge Brief. In case a bidder realizes that with its research & development will be possible to address part of DECIPHER challenge, the bidder is invited to bid in consortium looking for partners at the Finding Partner page (please refer to the answer of the question 7)
During the tendering period it can happen that the tender announcement and documents get amended. You can go through all the changes implemented clicking on the buttons `Initial publication' and then `Correction 1', `Correction 2' and so on up to `Most recent correction'. When you click on `Most recent correction' the latest and greatest version of the tendering documents are made available.
At the `Notices board' it is possible to read any communication from the Contracting Authority (as the documents amendments).
Please subscribe to the Alert Services to get automatically informed when the tender announcement and documents get amended or an update is communicated.
- Form 0-1: only if submitting the documentation in either Catalan or Spanish together with its English translation - Form 0-2: only if submitting the documentation in either Catalan or Spanish without its English translation - Form A-1: to be filled in by all individual Bidders or by all bidding consortia members and, in case of subcontracting, by all subcontractors - Form A-2: to be filled in by all individual Bidders or by all bidding consortia members and, in case of subcontracting, by all subcontractors - Form A-3: to be filled in only by bidding consortia - Form A-4: to be filled in case of subcontracting by all individual Bidders or by the subcontracting bidding consortia members. In addition, part of this Form must also be filled in by the relevant subcontractor/s. - Form A-5: to be filled in by all individual Bidders or by all bidding consortia members
All Bidders are expected to use 3 different envelopes A, B and C.
The content of Envelope A is described in Section 18.104.22.168 of the document DECIPHER_InvitationToTender and will consist of the forms Form 0-1, Form 0-2, Form A-1, Form A-2, Form A-3, Form A-4, Form A-5 available in DECIPHER_InvitationToTender_Annex2Phase0Forms and diligently filled in.
The content of Envelope B will consist of one document (one per each bid) described in Section 22.214.171.124 of the document DECIPHER_InvitationToTender.
The content of Envelope C is described in Section 126.96.36.199 of the document DECIPHER_InvitationToTender and will consist of the FORM C available in DECIPHER_InvitationToTender_Annex2Phase0Forms diligently filled in. There will be one and only one financial proposal for each of the bids
There is no mechanism in place to evaluate the suitability of an organization prior to the submission of the proposals.
We recommend to SELF-ASSESS THE SUITABILITY going through the requirements stated in the document DECIPHER_InvitationToTender, especially those related to the Envelope A content (section 188.8.131.52), subcontracting limits (section 2.2.2) and geographical requirements (section 4.3). Bidders shall demonstrate: 1- their legal capacity (FORM A-1 - document DECIPHER_InvitationToTender_Annex2Phase0Forms) 2- the non disqualification from contracting with the public sector (FORM A-2 -document DECIPHER_InvitationToTender_Annex2Phase0Forms) 3- the technical ability (Envelope A - Section 184.108.40.206) 4- The economic or financial capacity (Envelope A - Section 220.127.116.11) 5- Subcontracting is permitted and defined (Section 2.2.2) 6- Geographical requirements (Section 4.3)
Interested parties can submit their bid to DECIPHER procurement procedure either by their own or in consortium. The `Partners finding page' available from DECIPHER web page is there to support the entities willing to bid in consortium to be found by and to find potential partners.
Making part of this list is not a pre-requisite for the participation to the DECIPHER pre-commercial procurement procedure and does not give advantage to any supplier. Bidders selection and awarding is open to all the entities that submit their bids in compliance with what specified the Invitation To Tender (DECIPHER_InvitationToTender).
Pursuant to Section 18.104.22.168 of the document DECIPHER_InvitationToTender, clarifications related to any issue related to the DECIPHER PCP Procedure can be requested by the Bidders writing an e-mail to DECIPHER.AQuAS@gencat.cat.
All questions or requests for clarification related to the DECIPHER PCP Procedure must have been received by the contact point no later than ten (10) calendar days prior the deadline for Bid submission. Since August 15th is a non-business day in Barcelona, the last day to submit questions will be August 16th
The bid shall be submitted in one physical container (e.g.: envelope, box, ...) well closed and containing: 1- three separate and independent envelopes, closed (A, B and C) 2- A memory stick or a DVD (one for each envelope) of their full content recorded in one PDF document (i.e. a PDF document for envelope A recorded in a memory stick or DVD and shipped inside envelope A, another PDF document for envelope B recorded in a memory stick or DVD and shipped inside envelope B and so on). The container will be delivered: - EITHER by hand at the Official Registry office of the Procuring Entity - OR by registered post services with notification of reception: in that case the same day the Bidder should inform to the Procuring Entity of the dispatch of the bid by email (DECIPHER.AQuAS@gencat.cat ), fax (+34 93 5517510) or telegram, attaching a proof that the shipment took place before August 25th at 13:00 hrs. CET or 12:00 hrs. GMT.
Once you are at DECIPHER tender announcement of the Public Procurement platform of the Generalitat de Catalunya you can subscribe to the alert service going to the right column of the screen and clicking on the text `Would you like us so send you information about new developments?' (CAT: `Voleu que us informem de les novetats?' / ES: `¿Quiere que le informemos de las novedades?') just below the header `Submissions' (CAT: `Subscripcions' / ES: `Subscripciones'). Once clicked you are prompted to enter your contact details in a specific form. Please fill the form and click on `Send' (CAT / ES: `Enviar').